Application for Leave Overview
Writing a leave application is an important skill to have, whether you are a student or an employee. While we all know that a formal tone and a precise structure are required, there are many aspects of this document that are sometimes disregarded. Furthermore, one must understand the format and its major components so that they can write it properly.
What is a Leave Application?
A leave application is the method through which one can formally notify the office management or school administration of their absence. The structure, content, and parts of the application will differ depending on whether one is in school, college, or at the workplace. The ability to draft this document will be much more useful during one's professional journey because they may need to take a day off from work.
What is a Leave Letter?
A leave application letter is an official statement that one will be absent from their job, school, college, or other professional setting. The distinction between an application and a letter is minor; a leave application can be faxed, emailed, or mailed. A leave application letter is written in a certain manner.
Points to Remember Before Writing an Application for Leave
The following are some of the points to consider when writing an application for leave-
- Addressing the recipient or welcoming them.
- Subject Matter
- The reason for leaving
- Number of leaves required
- Specifics regarding your workplace remuneration
- Contact information
- Name and signature
Read more about- School Leaving Certificate and Category Certificate.
Types of Leave Application
The types of leave applications one submits will be determined mostly by their reasons. The following are some of the types of application of leaves that are regularly used forms-
- Annual Leave
- Casual Leave (For family emergencies, personal issues, etc.)
- Half-Day Leave
- Maternity/Paternity Leave
- One-Day Leave
- Short Trip
- Sick Leave
- Study Break
- Urgent Work
- Vacation Leave
Also read more about the- Sick Leave Application and Application Format.
Leave Application Format
The following step is to become acquainted with its format. There is normally a clear format that one must follow when writing an application as a school student, job applicant, or intern. The format for a leave application letter is as follows-
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To, Name of the Employer Designation Company Name
Date
From, Your Name Designation Name of the Company
Subject
Sir/Madam,
Thanking You, Yours Faithfully, Signature |
Major Elements
There are several special features of a leave application that must be understood. The following are the main items that you must provide in your application-
- Salutation
- Subject/Purpose
- Body of Content (Must Include: Reason for the Leave, Prospective Dates, Work Plan/Delegation)
- Contact
- Name of the Sender/Signature
Also read more about- Gap Certificate and Matriculation Certificate.
Reasons for Leave Application
The reasons for the absence must be included in the application. Here are some of the most common reasons for requesting leave-
- Family emergency
- Going out of the city
- Health-related issues such as sick leave, leave for surgery, etc.
- Maternity Leaves
- Personal reasons (attending a marriage, a family function, for personal tasks, etc.)
Also read more about Internship Certificate and Bonafide Certificate.
What to include in the Application for Leave?
The following are some of the specifics that must be included in an application-
Paragraph 1: Begin by delivering the relevant information to the appropriate person (to whom you are addressing it) and explaining why and when one is required to take leave. Keep the tone serious and the substance as exact as is feasible. Avoid writing long paragraphs.
Paragraph 2: This section is mostly for workers, since they will be asked to provide an update on the status of their work projects. One can request that their boss delegate the job to any of their team members. In this section of the application, one must primarily explain how they will compensate for their absence, whether by completing the task before leaving or delegating it to someone else. by the problem and describe it in depth.
Paragraph 3: Finally, express your appreciation to the company for considering your application by greeting them with a genuine "Thank you." One can also include their phone number in case of an emergency.
Read more about IBM Data Science Professional Certificate and Provisional Degree Certificate.
How to Write a Leave Application for School?
Because there are several sorts of leave applications for varied objectives, it may be difficult to prepare an application for leave that meets their needs. The basic components are-
- Subject
- Reason for Taking the Leave
- The period you are taking the leave for
- Contact Information
- Any additional documents should be enclosed.
Sample Leave Application for School
Once a person has all of these facts, they may begin composing the application. Make sure it's written in a formal tone and sticks to simple explanations without going into too much detail-
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To, The Principal XYZ School, New Delhi
1st December 2022
Subject: Application for Attending a Family Function
Respected Ma'am,
I'd like to bring to your attention that I, Nitika Sharma of class 12th-A, will be unable to attend school for the next three days due to a family wedding in Dehradun. I would want to seek leave for the 12th, 13th, and 14th of December 2022. I will be eternally grateful.
Thanking You Yours Truly, Nitika Sharma 12th-A |
Also read more about Objective for Resume.
How to Write Leave Application for the Office?
To make an official leave application, simply write your manager's name on the top left side, followed by your name and position. Then, begin the topic and main body with "This is to bring to your kind attention" or "This is to notify you that," and then explain why you are taking time off from work. Here are the main items to include in an application for office leave-
- Salutation
- Subject (Leave for Personal Tasks or any other reason)
- Mention the reason for leave
- The number of leaves you require with particular dates
- Work plan or delegation of your tasks to other team members during your absence
- Contact details
- Signature
Sample Leave Application for Office
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To, Ria Sharma Content Manager Sunstone, Gurgaon 2nd December 2022
From, Kabir Gaur Content Marketing Associate Sunstone, Gurgaon
Subject: Request for leave to attend a wedding function
Respected Ma'am,
I'm writing to inform you that I will be on leave from December 22nd, 2022, through December 26th, 2022, to attend a wedding function. I'll be back at work on 27th December 2022. I have completed all of my tasks for the day and will contact my team members if my assistance is needed at any time.
Thanking You Yours Faithfully, Kabir Gaur |
Samples for Leave Applications
The following are some of the samples for different types of leave applications-
Sample for Annual Leave Application
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Subject: Annual Leave Application
Respected Sir,
I'm writing this to inform you that I require a long-term leave of absence. As a result, I would like to use my whole annual leave allowance because I have a full annual leave allowance. I would like to request that you examine my leave application for thirty days because I am planning an overseas vacation with my family. I'd want to use the leaves from December 1st to December 30th, 2022.
I have assigned Arushi Verma to my current project; she clearly understands it and is capable of completing the assignment without difficulty. It is merely the final step that he or she must complete.
Yours Sincerely, Prateek Shah |
Sample for Bereavement Leave
In the event of the death of a loved one, bereavement leave is a leave application for up to 4 weeks at 100% of your basic income, for a total of 20 working days. Bereavement leave is typically paid. It can also be used when a family member is gravely ill.
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2nd December 2022
Subject: Leave Application on the demise of a family member
Respected Sir,
I regretfully seek your emergency leave for today due to the tragic death of a close family member. In these circumstances, I respectfully request that you give me a four-day leave from December 2nd to December 5th, 2022. I will undoubtedly return to duty on December 6th, 2022. I've asked Raj to check in on my teammates on my behalf. You can reach me on my cell phone if you have any questions about my job or an emergency. I sincerely apologize for any inconvenience this has caused.
Thanking You
Yours Sincerely, Rajesh Verma Manager-Marketing |
Sample for Emergency Leave Application
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1st December 2022
Subject: Emergency Leave Application
Respected Ma'am,
I am writing to request emergency leave for today since my brother was involved in a car accident. Locals, together with my father, took him to the hospital. I'll be heading to my father's and mother's house in Bangalore today because they live there.
As a result, I would want to seek leave for three days, on the 2nd, 3rd, and 4th of December 2022. I will undoubtedly return to service on December 5th, 2022. Rahul has been requested to check on my teammates on my behalf. You can reach me on my cell phone if you have any questions about my job or an emergency. I sincerely apologize for any inconvenience this has caused.
Thanking You
Yours Sincerely, Alka Madan Manager-Sales |
Sample for Half-Day Leave Application
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2nd December 2022
Subject: Half-Day Leave
Respected Sir,
I am writing to inform you that I will require a half-day on December 2nd, 2022, in order to attend my dentist for a routine checkup. Because the appointment is at 4 p.m., I will spend the first part of the day at the office and will leave by 3 p.m. on December 2nd, 2022. However, I will endeavor to complete as much work as is feasible from my end while leaving no dependents.
Thanking You
Yours Sincerely, Sameer Negi Manager-Sales |
Sample for Leave Application Email
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To: Yamini@abc.com |
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Subject: Leave Application |
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Hi, This is to notify you that I will need to take a half-day absence on July 19, 2021, for an annual gynecologist checkup. The appointment is at 3 p.m., so I'll finish my half-day working hours by 1 p.m. and head to the clinic. I'll strive to finish most of my job.
Thanking You
Regards Sahar Ali |
Sample for Leave Application to School for Going Out of Station
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To, Sahil Verma Content Manager Sunstone, Gurgaon 2nd December 2022
From, Kabir Gaur Content Marketing Associate Sunstone, Gurgaon
Subject: Request for leave to attend a wedding function
Respected Ma'am,
I'm writing to inform you that I will be on leave from December 22nd, 2022, through December 26th, 2022, to attend a wedding function. I'll be back at work on 27th December 2022. I have completed all of my tasks for the day and will contact my team members if my assistance is needed at any time.
Thanking You Yours Faithfully, Kabir Gaur |
Sample for Maternity Leave Application
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To: Damini@xyz.com |
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Subject: Maternity Leave Application |
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Dear Mrs Verma,
I am writing to request maternity leave in accordance with the organization's standards and policies for female employees. My due date is December 5th 2022, and I would want to take the leaves for the next 6 weeks beginning from 2nd December 2022 as recommended by my doctor. I have delegated all of my obligations during the leave time to Prerna Thakur. I would like to request that you accept my maternity leave application for the aforementioned time period.
Thanks and Regards, Harshita Sharma |
Sample for Paternity Leave Application
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Subject: Paternity Leave Application
Respected Ma'am,
I'm writing to inform you that my wife is nearing the end of her pregnancy and that her due date is quickly approaching. Because this is our first kid, I am overjoyed to meet her and want to stay with her at the birth and for a few weeks thereafter. Because we live alone and my parents will be joining us in a few weeks, I would want to seek a 30-day leave commencing on 6th December 2022. I have delegated the crucial chores to my associate Priya Rathore, who will handle them till I return to work. I'm hoping you'll understand my position and approve my paternity leave as soon as feasible.
Yours Sincerely, Prateek Shah |
Sample for One Day Leave Application
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To, The Manager XYZ Technologies
Subject: One Day Leave Application
Respected Sir/Ma'am,
I'm writing to advise you that I will be absent tomorrow (3rd December 2022) due to a Covid - 19 Vaccination appointment. I completed all of my chores for the day and contacted you with all of the details. If my support is necessary at any moment, I shall contact my team members.
Thanking You for your Consideration Yours Sincerely, XYZ |
Sample for Vacation Leave Application
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Subject: Leave Application for a family vacation
Dear Mrs. Bansal
I'm writing to request permission for a 10-day leave for my upcoming trip. I'd want to spend my summer vacation from May 13th to May 14th, 2023, on a cruise through the Bahamas with my wife and children. I'm certain that the rest of the team will be able to keep up the good work in my absence. I eagerly await your response and appreciate your consideration.
Yours Sincerely, Prateek Joshi |
Tips to Write a Perfect Leave Application
The following are some of the tips to write leave application-
- When explaining why you're taking a break, use an official tone.
- Write in straightforward terms, free of jargon.
- Check the application for errors before submitting it.
- Keep it short and sweet.
- Specify the relationship if you are sending this application as a parent.